Ponca City Commission June 14 meeting minutes

June 12, 2024 | Headlines

PONCA CITY — The Ponca City Board of Commissioners met in regular session on June 10. Mayor Homer Nicholson called the meeting to order and commissioners Stephanie Austin, Garrett Bowers and Kelsey Wagner attended. Commissioner Rob Bodick was absent. To watch the video click here

Consent Agenda

Under the Consent Agenda, commissioners approved the minutes of the Ponca City Board of Commissioners regular session held May 28; A resolution appropriating money for the payment of claims against the City of Ponca City; A resolution appointing members to various boards and commissions and establishing the terms of office; A resolution readopting the Citizen Participation Plan for the City of Ponca City, Oklahoma dated July 14, 2014; A resolution to affirm the City’s commitment to take all action within its power to facilitate the receipt of assistance of Community Development funds if the City is awarded a Community Development Block Grant from the Oklahoma Department of Commerce; A resolution amending the operating budget of various funds for Fiscal Year 2023-24; a lease agreement between the City and the Good Ole Okie Flying Society on a certain parcel of land for the purpose of remote control model airplane flying; An annual service agreement with United Safety & Claims, Inc. for fiscal year 2024-2025; the Oklahoma Municipal Assurance Group’s Municipal Property Protection Plan for the City of Ponca City for the policy period of July 1, 2024 through June 30, 2025; The advertisement of bids for Street Improvement Project No. SST 25-2, Reconstruction of north/south Alley Between 100 N. 2nd Street and 100 N. 3rd Street, and the solicitation of quotes for Sidewalk Improvement Project, Pine Street – west side, Grand Ave. to Cleveland Ave., Project No. SST 25-1.

Reports

Under Reports, City Manager Craig Stephenson reported that he and Mayor Nicholson are attending a regional Federal Railroad Administration meeting in Dallas, Texas on June 12 regarding the development of a nation-wide rail plan for the country.

Stephenson discussed several upcoming events, including a retirement reception for David Myers, Ponca City Development Authority Executive Director, at City Central on June 13,  4 p.m. to 6 p.m.; Sunrise Kayak Tours at Lake Ponca from 5:45 a.m. to 7:30 a.m. on Thursdays, from June 13 to July 11; Juneteenth at Attucks Community Center and Attucks Park on June 14 beginning at 6:30 p.m. and on Saturday, June 15 beginning at 10:30 a.m.; an Independence Day Celebration at Wentz Camp on Thursday, July 4, 2024 beginning at 7:30 p.m.; and the Great American Kayak Race on East Lake Ponca on Thursday, July 4, 8 a.m. to 10 a.m.

Stephenson concluded his remarks by noting that a City Commission Work Session is planned for Monday, June 17, 2024 at 2:00 p.m. in City Hall.

New Business

CDBG Application

Under New Business, the City Commission approved an application for the Small Cities Community Development Block Grant (CDBG) Program to the Oklahoma Department of Commerce for Fiscal Year 2024 funding in the amount of $171,250. 

This program requires a 50 percent cash match specific to the designated project, and 51 percent of the project beneficiaries are required to be low and moderate-income persons. 

The requests for funding include a Home-Buyers Assistance request of $30,000 to assist income eligible home-buyers with down-payment and closing cost assistance, with a $30,000 match from the Ponca City Development Authority; an Attucks Improvements request of $50,000 to replace the gym air conditioning, replace the front end air conditioning, renovate/rehabilitate the bathrooms, and weatherize/rehabilitate the gymnasium with a match of $50,000 from Attucks Community Alliance; and an Interim Assistance/Special Services request of $91,250 to provide assistance to low to moderate qualified residents (according to HUD standards) where immediate action is necessary in order to arrest the physical deterioration of residential properties until something permanent can be undertaken, as well as provide interim assistance to low and moderate income citizens to eliminate conditions which threaten health and safety, with a match of $80,000 from the City of Ponca City in funding and $11,250 in-kind personnel.

CDBG Resolution

The City Commission approved a resolution obligating funds to be used as leverage with the Small Cities Fiscal Year 2024 CDBG Award. With the submission of the FY-24 Small Cities grant application, matching funds in the amount of $171,250 were approved and budgeted as follows:  City of Ponca City, $80,000; PCDA, $30,000; Attucks Community Alliance, $50,000; and City of Ponca City In-Kind Personnel $ 11,250. The Oklahoma Department Of Commerce requires a resolution in support of the grant match/leverage.

Standing Bear Parkway

The City Commission approved Change Order No. 1 to Hembree and Hodgson Construction, LLC for the Sanding Bear Parkway Street Improvement Project, in the add amount of $24,219.89 and the final payment in the amount of $197,958.38. This project was for the repair of deteriorated asphalt pavement on Standing Bear Parkway between US Highway 60 and Circle Drive. Of particular concern was the southbound lane which carries several heavy-loaded semi-trailer trucks every day. The pavement design solution for the southbound lane included full depth removal of the existing pavement section, over-excavation of the sub-base, placement of geotextile reinforcement under an 8-inch lift of aggregate base, and placement of a 7-inch dowel-jointed concrete base. The existing asphalt surface on the northbound lane was removed and then the entire width of the roadway was overlaid with 2-lifts of hot mix asphalt 4-inches thick, as well as removal and replacement of damaged concrete curb, gutter, and sidewalks. Change Order No. 1, in the add amount of $24,219.89, was due to increased curb and gutter replacement, sidewalk replacement, increased asphalt in-place, and other minor quantity adjustments. The project is now complete and the street has been re-opened to traffic. The project was funded by the City Street Sales Tax.

PONCA CITY UTILITY AUTHORITY

Consent Agenda

The PCUA Trustees approved the minutes of the PCUA regular session held May 28, 2024; a resolution appropriating money for the payment of claims against the PCUA of Ponca City; A resolution amending the operating budget of various PCUA funds for Fiscal Year 2023-24; and a pole attachment agreement with Kay Electric Cooperative and authorizing the City Manager to sign any and all documents necessary in the amount of $15 per pole, per month.