Minutes of the Jan. 23 Ponca City Board of Commissioners meeting
January 29, 2023 | HeadlinesPONCA CITY — The Ponca City Board of Commissioners met in regular session on Jan. 23.
Mayor Homer Nicholson called the meeting to order, which was followed by the pledge of allegiance. Commissioners Rob Bodick, Lanita Chapman, Shasta Scott and Paul Taylor attended.
Under the Consent Agenda, commissioners approved the minutes of the Ponca City Board of Commissioners regular session held Jan. 9, 2023; A resolution appropriating money for the payment of claims against the City and a resolution of the Board of Commissioners of the City of Ponca City, Oklahoma amending the operating budgets of various funds for Fiscal Year 2022-23; Approved a resolution appointing members to various boards and commissions and establishing terms of office and authorizing and directing the Finance Director to make an initial payment to Medalcraft Mint, Inc. for Ponca City Medallions in the amount of $3,054.47.
Commissioners approved Change Order No. 1 and the final payment for “Street and Water Line Improvement Project, Third Street – Walnut Avenue to Oklahoma Avenue”, Project No. SST 22-1 to Ellsworth Construction OKC DBA A-Tech Paving in the deduct amount of $2,902.69, and the final payment in the amount of $27,831.87.
This project was for pavement reconstruction on Third Street from Walnut Ave. to Oklahoma Ave. The project included the replacement, upsizing and relocation of 546 linear feet of water line.
The existing 4-inch water line under the pavement was replaced with a new 6-inch waterline behind the curb on the west side of the street. Additionally, there were deteriorated storm sewer inlets and storm sewer pipe under the paving that were replaced with new pipes and inlets.
The existing sump inlets at the intersection corners were replaced with trench box inlets in the flow line of Third Street at both the Walnut Ave. and Oklahoma Ave. intersections. The old street was comprised of a mixture of deteriorated brick and concrete pavement.
The new paving section is 7-inch dowel jointed concrete pavement over a 10-inch aggregate base. All of the existing concrete curbs and gutters, driveways and sidewalks were replaced with new concrete improvements. New wheelchair ramps were also constructed. The work performed on the east side of the street was coordinated with the new Public Safety Center project.
The total final contract amount for the project is $886,637.31. The final amount for the water line portion of the project totals $69,122.50, which is a deduction of $4,200 from the original contract amount for water line items.
The final roadway portion is $513,715.97, which is an increase of $1,297.31 from the original contract amount for roadway items.
The final amount for the stormwater portion of the project is $303,798.84, which equals the original contract amount for stormwater items.
The water line portion of the project is funded through the Water System Capital Outlay Fund, and the storm sewer portion of the project is funded through the Stormwater Capital Outlay Fund; and the street repair portion is funded by the City Street Sales Tax Capital Fund.
This project was subject to $750 per day liquidated damages for each day the project completion was past the contract time. After consideration of all delays and extensions of time the project was over contract time by 22 calendar days. A total of $16,500 will be withheld from the final payment to account for the liquidated damages.
This project combines street repairs and improvements with water line repairs and storm sewer repairs into one project. As such, the street repairs and improvements will be paid by the Street Sales Tax and were considered and approved by the Board of Commissioners, while the water line repairs and storm sewer repairs will be paid from the Water Fund and Stormwater Fund and were considered and approved by the PCUA Trustees.
PCUA (PONCA CITY UTILITY AUTHORITY)
PCUA Consent Agenda
Under the PCUA Consent Agenda, the PCUA Trustees approved the minutes of the PCUA regular session held Jan. 9. A resolution appropriating money for the payment of claims against the PCUA and Change Order No. 1 and the final payment for “Street and Water Line Improvement Project, Third Street – Walnut Ave. to Oklahoma Ave.”, Project No. SST 22-1 to Ellsworth Construction OKC DBA A-Tech Paving in the deduct amount of $2,902.69, and the final payment in the amount of $27,831.87.
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