Minutes to the Ponca City Oct. 11 Commission meeting

October 14, 2021 | Headlines

PONCA CITY — The Ponca City Board of Commissioners met in regular session on Oct. 11.  Mayor Homer Nicholson called the meeting to order, which was followed by the pledge of allegiance.  Commissioner Rob Bodick, Commissioner Lanita Chapman, and Commissioner Paul Taylor were present.  Commissioner Shasta Scott was absent.

Consent Agenda                              

Under the Consent Agenda, the City Commission approved the minutes of the Ponca City Board Of Commissioners regular session held Sept. 27, 2021; a resolution appropriating money for the payment of claims against the City of Ponca City; a staff report on the status of the City’s Hazard Mitigation Plan as it pertains to the Community Rating System; and Change Order No. 1 to the Construction Manager at Risk Agreement with KSB for the construction of the Ponca City Public Safety Center by increasing contract days to 78 Days with a substantial completion date of Aug. 17, 2022.

City Manager’s Report

Under the City Manager’s Report, City Manager Craig Stephenson requested that the public complete the confidential and anonymous Hazard Mitigation Plan survey located online at www.poncacityok.gov

Stephenson reminded the public of several upcoming dates, including: the Motoplayground Race to be held Oct. 14 thru Oct. 17; the Great Central US Shakeout to be held Oct. 21 toreview drop, cover, and hold on earthquake response; Goblins on Grand to be held downtown on Thursday, Oct. 21, from 5:30 p.m. to 7:30 p.m.; the Veteran’s Day Parade to be held on Saturday, Nov. 6 at 10:45 a.m.; and the Moonlight Turkey Trot to be held on Tuesday, Nov. 23, at 7 p.m. at Lake Ponca Shelter House No. 5. Stephenson also reported that fire hydrant testing will begin Oct. 18 in the area north of Highland Avenue and Lake Road; Allegiant Utility Services will continue to install new Ponca City Energy electric meters on houses and businesses through October; and COVID-19 vaccines are available at no charge at the Kay County Health Department and many other locations in Ponca City.

New Business

Under New Business, no action was taken on an ordinance amending the City Code, Title 9, Chapter 8D, Section 2 regarding broadband rates. The item is tentatively scheduled for discussion at the Oct. 18 City Commission work session.

An executive session was held for the purposes of discussing negotiations with the International Association of Fire Fighters.  No action was taken.                      

PONCA CITY UTILITY AUTHORITY

Consent Agenda

Under PCUA  Consent Agenda, the PCUA Trustees approved the minutes of the Ponca City Utility Authority regular session held Sept. 27, 2021 and a resolution appropriating money for the payment of claims against the Ponca City Utility Authority.

New Business

Under PCUA New Business, the PCUA Trustees approved a contract to construct Network Operation Centers NOC3 And NOC4, to service the Phase 4 and Phase 5 areas of Ponca City Broadband, to Mogyver Communication of Norman, Oklahoma and authorized the City Manager to execute any and all necessary contract documents in the amount of $152,160.00.  

Monte R. Lee and Company completed a Request For Proposal Bid process for Network Operations Centers, NOC3 and NOC4. The RFP was published on Sept. 7, 2021 and mandatory responses were due on Sept. 30, 2021.  

Five companies expressed an initial interest. Two responded with bids, two declined further response, and one failed to respond by the deadline. The engineer’s estimate for this project was $225,250. The engineer’s estimate included the cost of the cement buildings ($70,000.00), which have already been purchased, so the net remaining dollars in that estimate is $155,250  The two responses received for this RFP were $158,750.00 from Younger-Holmes Electric and $152,160 from Mogyver Communications LLC. Mogyver Communications specializes in building command and control centers for Electric Sub-stations, Cell Tower Radio Rooms, and Fiber to the Home Operation Centers. This company was also the contractor who installed NOC1 and NOC2 in Ponca City.